Events Planning Checklist How To Plan Your First Event

Planning an event can be easier said than done, no matter how small the event will be. It is even tougher if it is your first time planning an event. There are plenty of components to consider when planning an event, and since it will be your first, you will need a checklist to help you stay on track. Carlo Parentela advocates a checklist to help you stay on track.

Here is a practical event planning checklist to help you plan your first event.

Set clear goals and objectives

Figure out the ultimate goal for planning your event. You might be looking to launch a new product or increase brand awareness. It is very common to have an event that simultaneously accomplishes more than one goal. Once you have a clearly defined goal in mind, you should select objectives to help you achieve your goals. Having this clarity will help with perfect event management in singapore.

Formulate a budget

Before you go too far with your event planning, you need to set an upper limit of how much you are willing to spend. A robust budget will also help avoid unexpected expenses or running out of money for essential items. An ideal event budget should be 18% venue, 29% printed materials, 32% talent and speakers, and 43% promotion and marketing.

Choose a suitable date and venue

You wouldn’t want to select a venue only to find out it will be booked on the day of your event. Keep in mind that the event marketplace is extremely crowded. Therefore, it would be best to start looking for a suitable venue as early as possible once you have found a venue that will accommodate all your guests, confirm whether it will be available on the dates of your choice.

Hire a good security team for your event

Things can quickly get out of hand in the blink of an eye during an event, especially if you have many guests attending. This is why it is best to partner with a top private security firm to help keep everything in check. A good security team in place will help maintain order during your event. You will also avoid legal repercussions in terms of safety and emergencies.

Come up with a program

A solid program will help give your event a smooth flow. You also wouldn’t want your guests to get bored and lose interest in your event. The good news is that you don’t have to figure the whole program out right away. You could create a basic program and make changes as you go.

Create a promotion plan

Now that your event is well-planned and everything seems to fall in place, it would be a shame if nobody showed up to grace the occasion. It would be best to get people excited about your event so that all your planning doesn’t go to waste. Look into various marketing tactics such as social media marketing, billboards, online advertising, and blogs.

Wrap up

You will be better positioned to plan a successful event with the guidelines discussed above. On the day before the event, ensure everything on your checklist is crossed out and confirm that everybody understands their duties. You are bound to make some mistakes but don’t fret. Learn from then and you will ace it up with experience in the business!